Privacy Policy
Surfside 8 Condominium Association
Last Updated: November 30, 2025
Introduction
Surfside 8 Condominium Association ("we," "our," or "the Association") is committed to protecting the privacy and security of our residents' and visitors' personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and services.
Information We Collect
We may collect and process the following types of information:
1. Personal Identification Information
- Name, email address, phone number
- Unit number and property ownership information
- Emergency contact information
- Vehicle registration details (for parking management)
2. Financial Information
- HOA fee payment records
- Special assessment payment information
- Banking information (for automatic payment setup)
3. Property and Maintenance Information
- Maintenance requests and service history
- Access control and security information
- Architectural modification requests
- Violation notices and compliance records
4. Website Usage Information
- IP address and browser information
- Pages visited and time spent on site
- Login credentials and account activity
How We Use Your Information
The Association uses collected information for the following purposes:
Information Sharing and Disclosure
We may share your information with:
Data Security
We implement reasonable security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include:
- Secure Socket Layer (SSL) encryption for data transmission
- Password-protected user accounts
- Restricted access to personal information by authorized personnel only
- Regular security audits and updates
Note: While we strive to protect your information, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security.
Your Rights
As a resident or website user, you have the following rights:
Access
Request access to your personal information we hold
Correction
Request correction of inaccurate information
Deletion
Request deletion of your personal data (subject to legal requirements)
Objection
Object to certain processing of your information
To exercise these rights, please contact the Association Board at info@oceancitysurfside8.com or through your resident portal.
Data Retention
We retain your personal information for as long as necessary to:
- • Fulfill the purposes outlined in this Privacy Policy
- • Comply with legal, accounting, or reporting requirements
- • Maintain accurate financial and historical records for the Association
- • Resolve disputes and enforce our agreements
Children's Privacy
Our website is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify residents of any material changes by:
- → Posting the updated policy on our website
- → Email notification to registered residents
- → Notice posted in common areas
The "Last Updated" date at the top of this policy indicates when it was last revised.
Contact Us
If you have questions or concerns about this Privacy Policy or our data practices, please contact:
By using our website and services, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.